Personal Assistant to the Business Manager

The International School of The Hague is a highly successful, innovative and energetic semi-public school located in a state-of-the-art building in an area of natural beauty on the edge of the city of The Hague, near Kijkduin.

The entire school currently has 1900 students and hosts over 85 nationalities with teachers from around the world. The school is divided into Primary and Secondary with a Principal for each section. The Principals and Vice-Principals, supported by the Business manager, comprise the Senior Leadership of the School.



Currently we have a vacancy at Secondary School due to the growth of our school:

Personal Assistant to the Business Manager (0.8 FTE)

Start date: 1 September 2017 or soon thereafter



Responsibilities:

Organising and monitoring the agenda and calendar of the Business Manager
Organising and preparing meetings including necessary documents and materials
Act as the first point of contact for external companies and individuals wishing to contact the Business Manage;
Arranging staff travel, registration for courses, credit card payments and verification of those payments to our Central Office
Minuting of meetings as and when requested by the Business Manager
Maintaining contacts within the Rijnlands Lyceum and with external companies
Drafting and circulating letters and other correspondence ensuring deadlines are met
Preparing, receiving and supervising visitors and delegations including hospitality arrangements
Monitor the Business Manager’s in-tray including correspondence, then prioritise its urgency
Keeping track of the budget received for students with special needs from the Dutch governmentWhen appropriate accompany the Business Manager to meetings
Assist with the monitoring of HR matters regarding OOP staff
Guard the progress of projects and inform the Business Manager about it
Working closely with the PA’s of Primary and Secondary on relevant issues
Take on any other reasonable responsibilities as requested by the Business Manager


Desired Qualifications:

Specialist subject knowledge of management support methods and proceduresKnowledge of internal administrative and procedural regulations
Proficiency in the drafting of minutes and letters;
Excellent interpersonal skillsRespecting confidentiality
Respectful and highly developed communication skills
Understanding the role, organisation and procedures of an educational institution
Excellent knowledge of the Dutch and English language, ability to read and write at a native level
Ability to be extremely flexible and adaptable when changes occur and be stress resistant
Proficiency in balancing interests and priorities
Good computer skills and a willingness to learn programmes that are specific to the school and the role
Excellent organisational skillsAbility to use initiative in making decisions and taking actions


Working hours:

32 hours per week (excluding lunch breaks)
Working hours 08.00 hrs – 16.30 hrs
Holidays may not be taken during the school term time


We offer

A temporary appointment for a year, with a view to a permanent contract if all the conditions are met. The position is based on the Dutch Collective Labour Agreement (CAO) for Secondary Education. Scaling: OOP staff, Scale 6. The exact step depends on the relevant background and experience. (CAO VO)



Procedure

Please send your letter of application (in English), a recent photograph and your full CV to secondaryrecruitment@ishthehague.nl

Deadline for Applications: 6 August 2017. Short listed candidates will be interviewed as soon as possible, commencing week of 14 August 2017.If you have any questions, please don’t hesitate to contact Belinda Verhagen PA to Secondary Principal 070-3251450, before or on 7 July 2017. Our school will be closed after that time.If you have not heard from us by 28 August 2017, then please assume that, on this occasion, your application has been unsuccessful.


Please visit our school website for more specific information about our
school: www.ishthehague.nl

The Rijnlands Lyceum Recruitment Code is applicable and can be obtained via the above email address or our website/job-vacancies. Agency calls regarding to this advertisement are not appreciated